Monday Motivation 4/27 (time management)

“If you want something, go get it. Period.”

Picking up where we left off last week. I want to get back to work so I am doing what I can now. I am spending all of my extra brain power making sure we are ready to open. When we are given the gift of being able to open. We are filling in the staff gaps and issues we have. I know we will be back stronger than ever. I have also learned a lot about running a business and how to run it correctly to preserve it in the rougher times. We need to plan for the tough times, not the easy times. I should have known that but who thinks I should have a plan for that time the Government shuts down my business for 4-5 months? Right, this is American was that even on the radar?

This weeks focus for me is going to be on time management. I was working round the clock and then I hit a wall and my productivity is way down. My need for human content is up. I need to focus on finding quality blocks of time to get things done. I am given almost no time without interruption. Even I get work time my to-do list feels unattainable.

  1. Tools: I got a sand timer for Alivia several weeks ago. You can see our set the rule was you can not talk to me for 30 min than I will do anything you want for 5 min. It has failed miserably. We are both going to be using it now.
  2. Plan ahead.One of the worst things that you can do is wake-up without a plan for the day. Instead of focusing on what needs to be done, you wander aimlessly and take care of more trivial matters.

    • The night before. Before you leave work or the corner of the sofa that is your office for the day, spend the last 15-minutes organizing your office space and composing a list of your most important items for tomorrow.
    • First thing in the morning. During your morning routine write down the 3 or 4 most urgent and important matters that need to be addressed today and work on those when you’re most productive. Hope you can figure when you are most productive. 
  3.   Use a to-do-list, but don’t abandon tasks: All goals and projects are made up of smaller parts that need to be accomplished in order to achieve the goal, or complete the project. Create to-do lists for each goal and project, listing all the measurable steps that need to be accomplished.
  4. This is my second focus for this time! Learn to delegate/outsource. Delegation and outsourcing can get a bit tricky. For some it’s hard to let someone else do work that they used to do. For others, they don’t have the time to train someone else to complete certain tasks.

    The thing is, delegating or outsourcing are real time-savers since it lessens your workload – which means you have more time to spend on more important tasks or doing less work. Either hand over responsibilities to team members who are qualified or hire an experienced freelancer. And, if you do decide to do in-house training, the initial investment will be worth-it in the end

  5.  Batch similar task together. When you have related work, batch them together. For example, don’t answer your emails and phone calls throughout the day. Schedule a specific time to handle these tasks. The reason? Different tasks demand different types of thinking. By batching related tasks together, your brain isn’t switching gears – which means you cut out that time reorienting

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